HOTEL SEARCH & PRICE NEGOTIATION
Develop hotel tactics based on your objectives, budget and needs. Leverage our latest hotel database, volume negotiation and relationship with over 400,000 venues worldwide. Enjoy incredible deals with big savings. Our unbeatable hotel rates even include waiving function space rental and resort fees most of the time.
HOTEL CONTRACT WRITING & REVIEW
Equally important to excellent rates is a balanced and thorough written hotel contract. We typically write a custom contract for you to protect your event’s finance, reputations and event logistics. Our world class risk mitigation with our comprehensives 60 points checklist reporting will impress you time and time again. Many meeting planners use us for forensic contract review even when they perform everything else.
HOTEL ROOM BOOKING (HOUSING)
Utilize our modern online hotel room booking tool with an interactive location map for your guests. We monitor your hotel room pick up to avoid attrition and ensure all rooms are counted toward your concessions. Our rate tracking tool provide feedback any time when we can match to a lower market rate. Your guests will be pleased to know we provide all rooms from all hotels available on the market to book until event date. Step up to next level by combining your registration with hotel room booking within our simple, fast and secured ticketing payment platform.
ONE SOURCE EVENT INSIDER ACCESS
Outstanding value and personalized magic one point to access to best: program design / marketing; speaker / entertainment / decor; audio-visual / production; food and beverage; equipment / vendor sourcing; exhibit / logistics management; transportation; excursion / tour, giveaway; and our professional event & budget management team. We manage your budget like it’s our own; help you wrangle all your vendors; handle all the pesky details and keep everyone on the deadline; get you the best terms with suppliers and keep all planes, trains and automobiles moving in the right direction. Our leading edge Strategic Meetings Management (SMM) consolidation solution will bring additional saving and standardization to your organization. We also enable you to execute Hybrid and Virtual program with our online technology platform and know how.
REBATE, FUNDING & SPONSORSHIP
We will ensure you get rebates you need from the hotel, track your economic impact and pursue CVB/DMO funding support. To make your life easier, we manage payments and triple check invoices between you and hotel. Working with your past contacts, we are able to seek out sponsors for your event. Remember to deploy our registration system for exciting digital sponsorship opportunities to make your event more lucrative.